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https://www.usajobs.gov/GetJob/ViewDetails/534964700
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INTRODUCTION: This position is located in the Morale, Welfare and Recreation (MWR), Non-appropriate fund (NAF) Personnel Office, Naval Support Activity Mid-South, Millington, TN. The purpose of this position is to provide clerical and administrative support for the MWR and NGIS Non-appropriated employees and management.
MAJOR DUTIES AND RESPONSIBILITIES
Performs administrative and technical support work in a variety of personnel functions. Processes the full range of personnel actions for craft and trade and pay band non-appropriated fund (NAF) employees involving a variety of occupations. Receives visitors and telephone calls; tactfully obtains information about purpose of call or visit, determines if matter can be handled personally, referred to another individual or office, or if it requires supervisor’s attention. Exercises discretion in determining whether visitor or caller is entitled to receive requested information.
Types a variety of materials using a computer from rough draft or clean copy with responsibility for format, spelling, punctuation, arrangement, and spacing of material. Composes and types Vacancy Announcements for distribution by mail or E-mail within area of consideration; posts advertisements on recruitment websites. Maintains case files for each Vacancy Announcement. Screens applications to match qualifications and requirements of the position; prepares and forwards lists of qualified applicants to the facility managers. Prepares and mails non-selection cards or emails. Conducts reference checks on applicants. Coordinates release/report dates of new employees and arranges for base access for new hires.
Examines requests for personnel actions (SF-52) for correctness of position numbers and organizational data, verifies all entries, proposed actions to assure correctness of entries and cited authority. Ensures supporting documents are complete and attached to the SF-52 (e.g. job descriptions, set of duties, etc.) and resolves discrepancies.
Computes and flags due dates for various types of personnel actions, i.e., within grade increase, conversions, performance appraisals, expiration date of temporary appointment, salary retention period, etc. Monitors status of pending actions. Reviews personnel actions. Retrieves data for reports from automated personnel system (SAPHR system). Provides information on status of personnel actions to operating officials. Determines necessary documents needed to support transactions and ensures they are included in the action and OPF. Establishes and/or maintains OPFs, including consolidation with prior service records. Obtains original OPF from records center or other activity as required.
Determines benefit eligibility and creditable service (e.g., SCD’s) and follows up on suspense actions, (e.g., probationary and trial periods, etc). Ensures necessary signatures and documents needed are present, complete and arranged in proper sequence, and those necessary steps are taken for subsequent routing, mailing and filing. Inputs information in to the automated personnel system in a timely manner and ensure accuracy of all salary and pay adjustments.
FACTOR 1. SKILL AND KNOWLEDGE REQUIRED
The incumbent must be a qualified typist and have at least one year of work experience or higher level education that demonstrates the ability to perform the duties of the position. Knowledge of office file arrangement and the purpose and content of the documents in the file, including OPFs, the ability to file and retrieve information and maintain suspense records in accordance with office filing procedures. Knowledge of steps and procedures used to process personnel documents. Ability to understand and provide basic program information. Knowledge of personnel processing language, procedures and options to process a full range of recurring types of official personnel actions. Knowledge of office file arrangement and the purpose and content of documents in the file, and ability to file and retrieve information and maintain suspense records in accordance with office filing procedures. Familiarity with and ability to type and use a computer including an automated personnel system, Word, Excel, Spreadsheets, Database, etc.
FACTOR 2. SUPERVISORY CONTROLS
Uses initiative in carrying out recurring assignments using established procedures and standard methods of operation. Additional, specific instructions are provided for new, difficult, or special projects. Supervisor is available for assistance when established rules or practices do not appear to apply, such as difficulty in obtaining data to meet deadlines or questions that cannot be answered by standard responses. The supervisor assures that finished work is accurate and in compliance with instructions and spot-checked for accuracy.
FACTOR 3. GUIDELINE
Guidelines such as work samples, instructions, manuals, directives, local policies, etc. are available. Selects proper guidelines according to the circumstances of the specific case. Situations requiring significant deviation are referred to senior personnel or supervisor.
FACTOR 4. COMPLEXITY
Work consists of different or unrelated processes and methods for one or more personnel functions. Decisions involve a variety of different situations that require different treatment. Decisions on how to accomplish the work are based upon knowledge of interrelationships of the personnel processes, purposes and functions.
FACTOR 5. SCOPE AND EFFECT
Work involves the execution and/or explanation of personnel rules, regulations, or procedures and recurring limited technical services and practices. Work products or services affect the accuracy, acceptability or reliability of further personnel processes or products.
FACTOR 6. PERSONAL CONTACTS
Contacts are generally with all levels of employees, supervisors, administrative staffs and co-workers in the same organization and/or with members of the general public in a moderately structured setting, i.e., involving substantive interaction.
FACTOR 7. PURPOSE OF CONTACTS
Purpose is to obtain, clarify, or give facts or information directly related to the work, e.g., provides general information about processing procedures, the status of pending actions, etc.
FACTOR 8. PHYSICAL DEMANDS
Work requires walking, stair climbing, standing, bending and carrying of light weight files continually throughout the work day. Occasional carrying of heavy boxes of items such as papers and files is required.
FACTOR 9. WORK ENVIRONMENT
Work is performed in a typical office setting that is adequately lighted, heated and ventilated.
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